New File Procedures

New File Procedures
The following is a checklist to use in the process of turning over new accounts to S.B.S..

Signed Authorization Form
Download the Authorization Form
Each delinquent account needs a completed form. Indicate on the form if there are any Management Company fees and/or special instructions associated with the account.

Updated Accounting Ledger
This printout should show all charges to the delinquent homeowner’s account along with a running balance. Specify the reason for any special assessment charges (i.e. reserves, plumbing, SBA loan, etc.).

Covenants, Conditions, and Restrictions
A copy of the associations’ governing documents and collection policies must be sent to the S.B.S. office. By law, S.B.S. is required to cite information from the CC&R's documents sent to the County Recorder's Office. S.B.S. will obtain and keep a copy of the file for future accounts.

Collection Policy
This letter establishes the Policy set forth for collection. Sent along with year-end disclosure documents, it cites amounts of assessment, late fees, interest and penalty procedures, (A sample collection policy may be downloaded from this web site.) The collection policy is sent certified mail along with S.B.S.’s initial demand. S.B.S. retains a copy on file for future accounts.

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Assessment Collection Foreclosure Timeline Authorization Form Non-Judicial Foreclosure New File Procedures Schedule of Fees Collection Policy Trustee Services